Primary Job Responsibilities
Grants and Scholarship Coordination
Review incoming grant and scholarship applications for completeness and eligibility; work with the applicant to have corrections / additions made prior to the review process. Work with the Director of Grants and Scholarships when eligibility is in question.
Review grant and scholarship follow-up reports for completeness prior to marking report complete. Flag potential content for marketing materials. Report any concerns in follow ups to the Director of Grants and Scholarships. Follow up on overdue reports.
Assist in processing and tracking grant and scholarship award payments, including correspondence.
Assist in maintaining backup grant documentation in physical and electronic files for all grants and scholarships managed by GNWKCF.
Respond to incoming calls and emails regarding grants and scholarships in a timely and professional manner; ensure all communication regarding specific grants and scholarships is tracked within online portals.
Assist in maintaining documentation for use and maintenance of the online grants and scholarships portal and related processes.
Maintain a positive working relationship with grants and scholarships software vendor and stay current with updates.
Maintain a positive relationship with all fund donors.
Work with Marketing Dept to promote grant and scholarship opportunities and awards through social media and website.
Train with the Director of Grants and Scholarships to become a back up to creating new application processes and understanding grants and scholarships cycles.
Administrative Responsibilities (these responsibilities will lessen as the grants and scholarships focused tasks become more prominent on a full-time basis)
Provide administrative office support, including but not limited to:
Answering incoming phones.
Opening mail and taking appropriate action on incoming mail.
Performing data entry.
Maintaining accurate foundation records; updating spreadsheets and running reports.
Assisting with meeting preparations, including, but not limited to: travel arrangements, catering arrangements, agenda and documentation packets.
Assist with projects and provide technical and administrative support to the Executive Director, Director of Grants and Scholarship and the Director of Finance.
Compose, revise and proof letters, reports, and other correspondence as requested.
Work with appropriate department to create and/or update office procedure manuals.
Work with Marketing Dept to update marketing materials, provide social media content and impactful grant and scholarship stories for annual report submissions.
Responsible for assisting with accounts payable processing of scholarships and grants.
Responsible for assisting with accounts receivable processing of refunds on scholarships and grants.
Assist with all Hansen Foundation initiatives (Match Month, Strategic Doing, Grants).
Perform other related duties, special projects and training as assigned.
Submit cover letter with resume and application from link above to: HR@gnwkcf.org
About Greater Northwest Kansas Community Foundation
The Greater Northwest Kansas Community Foundation (GNWKCF) is a tax-exempt non-profit 501(c)(3) public charity serving for the good of the residents living in the northwest corner of Kansas. Through GNWKCF, individuals, families, businesses, and organizations can create permanent charitable funds that help their local communities. GNWKCF currently invests and administers nearly 200 charitable funds, with an asset base of nearly $75 million. GNWKCF serves a number of donors across the state, but its main service area is made up of a 13-county region which includes affiliations with 14 local foundations. GNWKCF is governed by an 11-member volunteer board of leading citizens and professionals dedicated to making a difference in their local communities and counties.